The problem
Having to do multiply visits to site to identify and repair a fault is a common problem when responding to breakdowns. Once to identify the problem, and another to repair the problem once the replacement parts have been sourced.
Having information on the equipment before going to site, can stop the multiply visits. Having the history of repairs and services for an asset, well that saves hours!
How the system works
We have integrated an asset management system that we use to store information of replacement parts, and most importantly the history of the asset.
There are many asset management systems available. However, finding a system that can be used to record the service history, can be a little clunky. To make sure the process is simple and effective, we needed it to be part of our job management system, making it streamlined for use onsite. Without boring you with the details, in summary;
- The assets are created, with essential information recorded
- When work is carried out, any changes are recorded against the asset, including spare parts information
- Next time work is required on the asset, there is information available before visiting site. Allowing use to take spare parts, or utilise the past history of problems and rectifications to speed up the process.
Having an asset register is especially usefully for sites with large quantities or special equipment.
Example 1
The site consists of over 200 street lights, with about 15 different types of lights. Creating an asset register of all the lights on site, allows repair of the lights to be done swiftly, attending site with all the required parts and equipment (EWP, etc.) to repair the assets in one visit.
Example 2
This site has 8 specialty manufacturing machines. These machines are extremely complex, and subject to a very harsh environment. Having a history of the previous work carried out on the machines is especially useful. Faults that have taken days to identify and repair on one machine, have taken only hours when the same problem presented itself on another similar machine, due to the availability of maintenance history.
Cost to Benefit
When there is a large number of assets, it can require time to create a register initially. However, it is generally paid for after the first few call outs.
It helps us to be more organised and proactive, meaning our time onsite is that much more productive. In the end, it saves or customers money, and helps us to stay organised.
For more information, or to talk about using an asset register on your site, feel free to contact us.